Tax Site Coordinator Needed for 2017 Tax Season

Just Harvest's free tax return preparation starts January 17
Tax Site Coordinator

Job Status:  Non-Exempt, Part-time, Temporary

Reports to:  Tax Campaign Coordinator

Positions Supervised:  6 to 25 staff and volunteers

Position Summary:  Just Harvest is seeking skilled and committed professionals to coordinate free tax preparation services at one of our tax site locations (South Side, Monroeville or Hill District).  The tax site coordinator will ensure that we provide high-quality free tax help to low-income workers and elderly taxpayers who cannot afford paid professional assistance.

Essential Functions

  • Complete new staff training and site coordinator trainings.
  • Successfully pass IRS Advanced certification exam for VITA sites
  • Work with volunteer coordinator to set preparer schedule and make schedule adjustments as necessary.
  • Set up appointment schedule software and tax preparation software (TaxSlayer) in advance of tax season.
  • Supervise volunteer tax preparers and staff tax return reviewers and assist them with complex tax returns or difficult tax clients.  Provide feedback to preparers regarding errors made on returns.
  • Maintain good relationship with host site and address any facility or security concerns with them.
  • Communicate with preparers throughout season to make schedule adjustments or address concerns.  Send tax law updates from IRS and other partners to preparers.
  • Thoroughly review returns completed by tax preparers, make any required corrections and discuss tax return with clients.
  • Transmit returns to the IRS and follow-up with taxpayers over the phone if their return is rejected.
  • Ensure all returns are completed and accepted by IRS and PA.
  • Address problems with tax software or other equipment as necessary.
  • Ensure a copy of completed return is provided to the taxpayer and correct documentation is maintained at site.
  • Maintain accurate records of assistance provided and provide data reports to Just Harvest weekly.
  • Follow up with clients who have not completed their returns.
  • Monitor site to ensure taxpayers are being treated with respect and confidentiality is maintained.


  • Tax preparation experience, preferably with low-income workers
  • Experience e-filing and using tax preparation software
  • Experience supervising staff and volunteers
  • Strong organizational and program management skills
  • Good interpersonal skills and comfort with a wide range of people
  • Strong interest in helping low-income people learn about their rights
  • Ability to take initiative and work without much supervision
  • Commitment to anti-hunger/anti-poverty mission
  • Dependable
  • Prefer persons who can work with us for multiple tax seasons.

Compensation: $16 per hour. A temporary employee is not entitled to JH benefits except those required by law.

Location: South Side, CCAC Boyce Campus in Monroeville and/or Hill District.

Hours: Applicants must be available at least 20 hours per week during the tax season. This is a 20-40 hour per week seasonal position. Site set up and training responsibilities begin in mid-November. Tax Sites are open mid-January through mid-April.

Training: Paid, mandatory training is held in November and December.

Working Conditions: Small office setting with limited resources; primarily sedentary work requiring ten pounds or less of exerted force; computer usage that requires repetitive motions.

just-harvest-tax-site-coordinator-job-announcement-miniTo Apply:

Electronic submission is preferred. Send substantive cover letter, resume, and professional references as attachments (in Word or PDF formats) to with “Tax Site Coordinator Application” in subject line. Applications may also be mailed to: Just Harvest, 16 Terminal Way, Pittsburgh, PA 15219, ATTN: Tax Site Coordinator Search. Applications must be received by October 15, 2016. No phone calls, please.

NOTE: Other current job announcements at Just Harvest are listed at To apply for more than position simultaneously, list each job title in the subject line of your submission.

Just Harvest is an Equal Opportunity/Affirmative Action Employer
Just Harvest is a Drug-Free Workplace

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